Key Points:

• Manage order cancellations effectively to keep operations running smoothly.
• Customers have the ability to cancel orders without seller approval under specific conditions.
• Orders can be automatically canceled for reasons like non-payment or seller inactivity.

Overview

Understanding the order cancellation process is crucial for maintaining smooth operations and delivering great customer service. By following these key points and best practices, sellers can manage order cancellations effectively and avoid potential issues.

Best Practices

Sellers may encounter situations where they need to cancel orders. Follow these best practices to ensure operational excellence.

• Cancel After Pending Period: If for an unforeseen reason sellers need to cancel, start the cancellation process for confirmed orders after the "Pending" period but before the order status changes to "Shipped."
• Manage Stock Issues Responsibly: If a product is out of stock or damaged, quickly notify the customer using in-app notifications and then cancel the order. Ensure you provide a reason for cancelling the order.
  • For multi-item orders, cancel only the unavailable items and fulfill the remaining items. Provide separate shipping labels and tracking information if splitting items into different packages.
• Provide Quick Refunds: Provide customers a full and prompt refund for any canceled items or orders.
• Avoid Asking Customers to Cancel: Don't ask customers to cancel orders due to stock issues. It's your responsibility to manage the cancellation process.
• Don't Ignore Seller Fault Cancellation Rate (SFCR) Impact: Be aware that seller-initiated order cancellations affect your SFCR.
• Avoid Abusive Behaviors: Never use abusive language or change transaction terms (such as price) after the sale is completed.

Please note: If using Fulfilled by TikTok (FBT), all customer cancellations are handled by TikTok Shop.

Customizable Tools

You can manage cancellation settings through the Seller Center under Fulfillment Settings > Cancellations. For step-by-step guidance, refer to the Customizing Your Cancellation Features article.

Automated Cancellation Approval

You can simplify the cancellation review process by enabling automated approvals. Orders that meet your set rules will be automatically approved, and you will be responsible for these approvals.

Cancellation Window

Selected 3PL sellers can adjust their cancellation window by choosing:

• 1 hour
• 5 hours
• 24 hours

If no custom window is set, the default policy applies, allowing customers to cancel orders before the package is shipped.

How to Avoid Order Auto-Cancellation

• Keep Order Statuses Current: After the order creation date, sellers have 3 business days to update the order status to "Ready to Ship." If the status is not updated within 7 days, the order will be automatically canceled. The following also occurs when auto-cancelling:
  • Two business days before auto-cancellation, TikTok Shop will send customers an email and in-app notification allowing them to choose “I want to wait” to keep the order or cancel it.
    • Customers of Fulfilled by TikTok (FBT) orders will not receive this email and in-app notification.
  • If customers do not respond within two business days, TikTok Shop will auto-cancel the order.
  • Payments are refunded after auto-cancellation.
• Adhere to Delivery Deadlines: If a customer chooses to wait and the product isn't delivered within the designated delivery time, the order may be auto-canceled. Refunds must be processed within 5 calendar days after cancellation.
• Don't Ignore Cancellation Requests: Sellers must upload the tracking number or approve the cancellation request within 24 hours. Otherwise, TikTok Shop will automatically approve the request.

Cancel Orders Efficiently

Understanding and managing order cancellations is key to keeping your business running smoothly. By staying on top of order statuses, meeting delivery deadlines, and handling cancellations quickly, you can avoid issues and keep customers satisfied. Use these practices to cancel orders efficiently and maintain a positive selling experience on TikTok Shop.
For more information, please refer to our TikTok Shop Customer Order Cancellation, Return, and Refund Policy.

Frequently Asked Questions (FAQs)

Can order cancellations affect my shop ratings?

Yes, seller-initiated cancellations can lead to negative customer feedback, which may impact your ratings.

What happens if I cancel orders frequently?

TikTok Shop may review and take action if frequent order cancellations or suspected fraud occurs.

When can customers cancel their orders without seller approval?

Customers can cancel orders without seller approval in the following situations:

Customers can cancel their orders within the first hour after purchase. During this "Pending" period, TikTok Shop may automatically approve cancellations, regardless of the shipping type.

If the order status is not yet marked as "To Ship - Awaiting Collection," customers can cancel without seller approval.

If the order has not been marked as "Shipped" after three business days and the seller has indicated that delivery will be delayed, TikTok Shop will automatically approve the cancellation.

• Within the First Hour (Pending Period):
• For Ship by TikTok Orders:
• For Ship by Seller Orders:
  • If the cancellation request is made before the 3-business-day Standard Shipping SLA from the order date, sellers must respond within 24 hours. If the seller does not act, TikTok Shop will automatically approve the cancellation and issue a refund. Sellers can resolve the request by uploading a tracking number or approving the cancellation. Simply shipping the item or taking no action will result in the cancellation being approved.
  • If the cancellation request is made after the 3-business-day Standard Shipping SLA but before the order is marked as "Shipped," TikTok Shop will automatically approve the cancellation and issue a refund.
• Delayed Shipment Acknowledged by Seller:

Do cancellations for trading cards and collectibles require seller approval?

Yes, customer cancellations for trading cards and other eligible collectibles under the bidding feature (such as sports and entertainment collectibles) require seller approval for both TikTok Shipping and Seller Shipping.

Can customers cancel Ready to Ship (RTS) orders?

Orders with RTS status cannot be canceled. If the customer requests cancellation before the RTS status is reached and the seller is using Ship by Seller, the seller must either upload a tracking number or approve the cancellation request within 24 hours.

What happens if an order is canceled due to payment issues?

Orders may be canceled due to issues like insufficient funds, bank declines, or risk assessments. Sellers will be notified in Seller Center and via email.

How do I report a customer misusing the cancellation process?

If you believe a customer is misusing the cancellation process, submit a ticket in Seller Center under "Complaints & Dispute - Customer."